Organizational File Plan

Office of General Secretary

• University incoming papers registration and remittance
• University outgoing documents registration and post
• Correspondence of the announcement and presentation apart from the announcements and correspondence about students and employees
• The writing and delivery of the agenda and decisions of Institution Administrative Board
• The writing and delivery of the agenda and decision of Institution Senate
• The writing and delivery of the agenda and decisions of Institution Discipline Committee
• Press and public Relations

Department of Financial and Administrative Affairs
Purchase Department

• Purchase of machines and apparatus
• Supply of equipment
   

Budget Department

• Following the preparation and application of budgetary proposals
• Following the cash budget
• Demand of supplementary appropriation
   

Accrual Branch Directorate

• The preparation and payment of the salary of casual and certified laborers
• The preparation and accrument of treatment budget
• The preparation and accrument of permanent or temporary duty budget
• Medical costs
• The preparation and delivery of the stationary equipment and inventory

 

Directorate of Protection and Security

• The application and following of safety precautions

 

Directorate of Information Technologies

• The Management of Institute Internet Infrastructure
• The service of management of network and system
• The Maintenance service of equipment of computer and ecological sciences
• The service of web technologies and web design
• Computer software service (the automation software of the institution)
• The consulting service of computer equipment and software

 

Directorate of Construction and Technical Works

• Investigation of construction and restoration procedure, tender procedure, the supervision of the tendered works, property procedure and temporary or permanent acceptance procedure
•  The installation and investigation of buildings and facilities, the supervision of the tendered works, property procedure and temporary or permanent acceptance procedure
• Study projects of the buildings and facilities within investment projects, reconstruction and license procedure about municipality

 

Directorate of Personnel Department

• Academic and administrative appointment
• The rank change of the permanent staff
• Administrative and juridical investigation
• Retirement Procedure
• Recruitment
• Employment Records (academic and administrative)
• Vacation (annual, without payment or military service)
• Promotion (academic and administrative)
• Service assessments (insurance or Social Security Organization for Artisans and the Self-Employed)
• Personnel identity cards
• Assessment of doctorate and undergraduate degree
• Accommodation procedure
• The distribution of health certificate
• The approval for the abroad day off
• Passport procedure
• Service certificate
• The approval of established officials
• Receiving and sending files
• The extension of term of office

 

Students Affairs Office

• Circular letters, statistics, surveys
• Disciplinary procedures
• Academic calendar
• Pedagogical formation
• Orientations
• Regulations
• Establishing departments and programs
• Education period
• Management of departments (about education)
• Correspondence about students
• The success levels
• Procedures about educational programs
• The students’ population
• Students identity cards
• Freezing registration
• Exemption of lesson
• Quota for students
• Students’ registration and admission procedures
• nternal and external transfer procedures
• Pre-registration and aptitude test procedures
• Quota for postgraduate students
• Investigations
• Suspended students
• Completion of the undergraduate program
• Scholarship
• Postponement of military service
• Graduation procedures

 

Head of University Library

• Use of library and membership
• Bibliographical scanning procedure
• Library catalogue
• Electronic resources

 

Directorate of Health, Culture and Sports

• Performing all kinds of health services
• Arranging fine arts and sports practices and performances
• Providing scholarships, credits, nutrition, housing, working, resting and recreation services for students
• Providing employment and transportation services for students 
• Providing psychological counseling and guidance to students and helping students to solve their personal and family problems
• Doing research and practices about the subjects within the service area
• Providing on-the-job training to serving members of profession for their professional development
• Establishing reading rooms and dormitories for students
• Providing meeting halls, cinema and theatres, fitness centers, camping sites etc. and establishing, managing and renting these facilities
• In order to perform these duties, Directorate of Health, Culture and Sports works in cooperation with the institute and other departments of the institute.

 

Legal Consultancy Department

• When there is a conflict between students and the institute or other people or institutes, Legal Consultancy Department defends the rights of institute in judicial and administrative authorities.

 

Civil Defense Department

• Performing the civil defense services of the institute and facilitating the coordination about these issues.