Academic Archive and Open Access Committee

 

PROCEDURES AND PRINCIPLES

ARTICLE 10:

• The Rectorate of Gebze Technical University leads the establishment of the Academic Archive and Open Access Commission and undertakes the execution of this commission.
• The members of the Academic Archive and Open Access Commission are appointed for three years by the university senate upon the recommendation of the Rector, and may be reappointed or replaced by the senate when deemed necessary. The Commission is chaired by the Rector or Vice Rector and consists of the Deans of Faculties or their Deputies, the Directors of Institutes or their Deputies, the representative of the Department of Information Technologies, the Head of the Library and Documentation Department and representatives of the units deemed appropriate. The secretariat of the committee is carried out by the Department of Library and Documentation.
• With the recommendation of the Academic Archive and Open Access Commission and the approval of the Rector, a Data Manager is appointed who is responsible for all matters related to data in compliance with National and European Union laws, including but not limited to issues related to the development of Data Management Plans.
• The Academic Archive and Open Access Commission will be responsible for evaluating the directive and planning the implementation process every year after the entry into force of this directive. The Commission is responsible for revising the directive when deemed necessary. It explores appropriate funding opportunities for these activities and co-operation with other stakeholders.
• The Academic Archive and Open Access Commission follows the work of the European Open Science Policy Platform and encourages the development of a research evaluation framework that promotes research quality and Open Science behaviour and practices, and the establishment of reward mechanisms for researchers. It monitors the content of the academic archive with the statistics provided by the system and follows the directive compliance.
   

Department of Library and Documentation

ARTICLE 11:

• According to Article 4/c of the Higher Education Law No. 2547, universities are responsible for conducting research at a high level and disseminating the results in order to become an outstanding member of the scientific world; and according to Article 42/d, it is responsible for compiling the scientific and intellectual accumulation of the institution completely. Within this framework, the Department of Library and Documentation is responsible for fulfilling this requirement with the Gebze Technical University Academic Archive Open Access System.
• It checks the records of scientific studies transferred to the system by Gebze Technical University members according to the Open Archives Initiative Metadata Collation Protocol (OAI-PMH) standards. When necessary, it works together with Gebze Technical University members for correction. Ensures the mandatory use of unique identifiers (such as DOIs, ORCID or others).
• It monitors the content of the academic archive with the statistics provided by the system and follows the compliance with the directive in coordination with other units. Before full-text publications are opened in the Academic Archive Open Access System, all copyright permissions are checked by library staff from the SHERPA/Romeo database.
• The University Library Department, in co-operation with departments and other appropriate bodies (such as legal services, research support staff, Data Management Plan specialists) coordinates the provision of training courses to facilitate the adoption of open science and to provide researchers, librarians and other support staff with the necessary skills and expertise. Such training courses include the skills required for open access publishing, open data, data management, research data and research ethics. Training is offered to researchers at all career stages, taking into account different disciplines and is included in the curriculum.
• Ensures that the institution's academic archive and other research infrastructures comply with certification requirements related to FAIR data principles (Findable, Accessible, Interoperable, Reusable) and European Open Science Cloud specifications. Follows an Open Licence policy for publishing content and data.
   

Department of Information Processing

ARTICLE 12:

• The Department of Information Technologies carries out the processes of installation, updating, maintenance, backup, protection, storage and security of the Academic Archive and Open Access System software and transferring data to the National Academic Archive system in open access standards. It also provides mechanisms and services for appropriate guidance to researchers.

Members of Gebze Technical University

ARTICLE 13:

• The members of Gebze Technical University save the scientific and intellectual works they produce as long as they work at the university for publication in the Academic Archive and Open Access System of Gebze Technical University within the framework of legal conditions by processing them via the internet.
• Members of Gebze Technical University accept that their works, to which they make scientific - intellectual contributions, are stored in the Academic Archive of Gebze Technical University and made available for Open Access, and archived in accordance with the principles of public distribution and protection.
• Members of Gebze Technical University approve that the pre-print, post-print or publisher's edition of their academic works, to which they have made scientific and intellectual contributions, be stored in the Gebze Technical University Academic Archive and made available for open access in accordance with the conditions permitted by the publisher.
• Members of Gebze Technical University approve the storage of the latest versions of their academic works in accordance with the conditions permitted by the publisher, unless restricted or completely blocked due to embargo or similar conditions.
• Members of Gebze Technical University approve the storage of their scientific studies carried out during the current year in the Academic Archive and Open Access System of Gebze Technical University until the end of that academic year at the latest, within the framework of legal conditions and in a manner that does not violate the terms of the agreements made with the publishers. Studies for which a patent application is considered can be stored on the same date as the patent publication after the application is realised.
• Free access to the full texts of the works in the Gebze Technical University Academic Archive and Open Access System depends on the author's decision and the copyright status of the publication.
• The resources to be included in the Academic Archive can be added to the system at any time of the year. However, these added resources will not be made open access until the date of publication in the journal or until the end of the 'embargo' period determined by the publisher / author.
• Gebze Technical University supports its members who wish to have their research published with the "open access" option. Considering the agreements made by the authors with the publishers and storage options, access to the studies is applied under the titles of "open access to the public" and "open access at the end of the embargo period".
• In multi-authored studies carried out by more than one Gebze Technical University member, the responsibility of storing the source belongs to the lead author of the university member.

 

Related Directives

 YÖ-0067 Academic Archive and Open Access Directive

 

ACADEMIC ARCHIVE AND OPEN ACCESS COMMITTEE MEMBERS
CHAIR	MISSION
Prof. Dr. Elif Damla ARISAN	Vice Rector
MEMBERS
Prof. Dr. Yusuf Sinan AKGÜL	Dean of Faculty of Engineering
Prof. Dr. İlyas KANDEMİR	Dean of Aeronautics and Astronautics
Doç. Dr. Farid HUSEYNOV	Vice Dean of the Faculty of Business Administration
Doç. Dr. Serkan BÜYÜKKÖSE	Deputy Dean of the Faculty of Basic Sciences
Doç. Dr. Saniye KARAMAN ÖZTAŞ	Vice Dean of the Faculty of Architecture
Doç. Dr. Mehmet GÖKTÜRK	Director of Information Technologies Institute
Prof. Dr. Babür ÖZÇELİK	Director of Defence Technologies Institute
Prof. Dr. Fikret YILDIZ	Director of Nanotechnology Institute
Doç. Dr. Ali Murat SOYDAN	Director of Energy Technologies Institute
Doç. Dr. Sibel TOKDEMİR ÖZTÜRK	Deputy Director of Graduate School of Education
Dr. Öğr. Üyesi Ümit Barış KUTMAN	Deputy Director of the Institute of Biotechnology
Dr. Öğr. Üyesi Meltem ÇELEN	Deputy Director of the Institute of Earth and Marine Sciences
Sefa YILDIRIMTEPE	Head of Information Technologies Department
Öğr. Gör. Salim YILDIZ	Head of Library and Documentation Department