Internship Program

 

Information About the GTU Department of Chemistry Internship Program:

This text provides detailed explanations about the Summer/Winter term internship program, internship forms, and the workflow of the procedures that Chemistry department students must follow when applying for internships. Contact addresses are also provided.

GTU Department of Chemistry Summer/Winter Term Internship Program Applications:

The announcement for the Summer/Winter term internship applications in the department is published annually in May and November on the Chemistry department's page. Applications should be submitted directly to the members of the Internship Committee in the department and the Faculty of Basic Sciences Dean's Office as indicated below. At the end of the application period, a list of students whose internship applications have been accepted by the internship committee will be published in the Chemistry-Internship Teams group.

CHEMISTRY-INTERNHIP TEAMS GROUP TEAM CODE (z0bkvkw)

CHEMISTRY-INTERNHIP TEAMS GROUP TEAM LINK (STAJ-KİMYA | General | Microsoft Teams)"

 

Internship Procedures for GTU Chemistry Students

To access the internship regulation for the Chemistry Department, click here (Faculty Of Science Undergraduate Education Internship Directive- YÖ-0071). Additionally, you can ask any current questions through the 'Chemistry Internship' Teams group created on TEAMS (the necessary links to join the group are provided above). Responses will be provided by the members of the internship committee. Furthermore, it is important to follow this page to avoid repeating information.

 

GENERAL AND IMPORTANT INFORMATION

1. For any type of internship, whether optional (voluntary) or mandatory, the Internship Logbook, Summary in Turkish, Institution's evaluation form (sealed and signed in an envelope), and Internship Evaluation Forms must be submitted to the Department Secretariat after the internship is completed.

2. Internships without a Logbook will not be evaluated.

3. Students doing voluntary internships or participating in the Star and Erasmus programs must follow the workflow specified for 'mandatory internships.'

4. On the cover of the Logbook, students should write the 'Internship I, Internship II, Erasmus, Star, Optional Internship, or Voluntary Internship note and the number of Internship Workdays in a visible manner.

5. For internships completed abroad through the ERASMUS program or voluntarily, the Internship Logbook and Internship Evaluation Form must be submitted to the Department Secretariat after the completion of the internship. These students will have the note "Completed Mandatory Internship through the ERASMUS Internship Program" added to their transcript. Therefore, the student should write "Completed through the ERASMUS Internship Program" on the cover of the Logbook in a visible manner.

6. Students doing internships through the ERASMUS program will have their ERASMUS program-related processes handled by the ERASMUS office, but all department-related processes should be carried out independently of the processing of ERASMUS forms. This is a requirement for your internship to be recorded on your transcript.

7. Students who will do an internship under any other program (including the STAR) must complete the 'mandatory internship application' procedures provided below in order to count their internship as mandatory.

8. Internship applications must be completed within the date range specified in the "Other Announcements" section for each term.

9. Internship Logbooks must be filled out in English with a max. one page long Turkish Summary.

10. The Turkish Summary section must include the  signature/stamp of the company where the internship was done and the student's signature, just like the other pages of the internship Logbook.

11. Mandatory internships can be completed in the following durations: 25-15, 20-20, or a single 40-day period (the 40-day internship option is only available for 3rd and 4th-year students).

12. Voluntary (optional) internships must last at least 15 days, or in increments of 5 days after 15 days (e.g., 20, 25, 30, 35, 40...).

13. Internships conducted during the academic calendar dates are not accepted. However, students who have completed their 8th semester and are in their 9th or subsequent semesters can do internships on days when they are not taking classes (minimum 3 days per week).

14. If the company operates on weekends (Saturday-Sunday), the student can intern on weekends as long as it does not coincide with official holidays. This must be documented with an approval letter from the student's internship supervisor/ responsible person at the organization. Additionally, a maximum of 6 days of internship can be done in one week (this applies to internships abroad as well).

 

FORMS TO BE SUBMITTED BEFORE AND AFTER INTERNSHIP

Relevant Documents:

  1. Student Internship Form (A-FR-0076 Student Internship Form )

2a. Internship Requirement Document (B-FR-0338 Internship Requirement Document)

2b. Faculty of Science Internship Document-FR-0336 (For Voluntary Internships)

  1. Internship acceptance letter (C-FR-0337 Internship Acceptance Letter)
  2. FR-0069 Internship Logbook Cover
  3. FR-0077 Form for Unemployment Fund Contribution to Internship Payments
  4. FR-0080 Intern Evaluation Survey for Place of Internship
  5. FR-0185 Internship Evaluation Form for Students
  6. FR-0186 Place of Internship Evaluation Form for Students
  7. FR-0078 Letter of Request for Statement of Internship

 

PRE-INTERNSHIP WORKFLOW

Prepare the internship acceptance letter (C-FR-0337 Internship Acceptance Letter) and have it signed by the company where the internship will take place.

 

After the internship acceptance letter is signed by the company:

  • Internship Requirement Document (B-FR-0338 Internship Requirement Document)
  • Faculty of Science Internship Document-FR-0336 (For Voluntary Internships)
  • Student Internship Form (A-FR-0076 Student Internship Form) - 2 copies
  • Internship acceptance letter (C-FR-0337 Internship Acceptance Letter) (to be approved by the internship site supervisor)
  • FR-0078 Letter of Request for Statement of Internship

After gathering the above documents, first, get the signature of the Internship Committee Chair, Prof. Dr. Gönül Yenilmez ÇİFTÇİ, or other commission members (Prof. Dr. Elif OKUTAN, Assoc. Prof. Dr. İrem KULU, Assoc. Prof. Dr. Derya DAVARCI, Dr. Nazmiye KILIÇ), followed by the approval and signature of the Head of the Chemistry Department  (Prof. Dr. Serap BEŞLİ).

 

After obtaining the Internship Committee and Head of the Chemistry Department approvals:

  • Internship Requirement Document (B-FR-0338 Internship Requirement Document)
  • Faculty of Science Internship Document-FR-0336 (For Voluntary Internships)
  • Student Internship Form (A-FR-0076 Student Internship Form) - 2 copies
  • Internship acceptance letter (C-FR-0337 Internship Acceptance Letter) (to be approved by the internship site supervisor)
  • FR-0078 Letter of Request for Statement of Internship
  • FR-0077 Form for Unemployment Fund Contribution to Internship Payments (to be delivered to Sultan Önkol at the Dean's office) and the insurance registration will be done by Sultan Önkol (This document should be filled out for mandatory internships, if the internship is at a private company and the intern is paid.)

All documents should be submitted to the Dean's office after obtaining signatures from the Faculty of Basic Sciences Dean's office.

Note 1: Internship forms are signed by the Vice Dean of the Faculty of Basic Sciences, Prof. Dr. Oğul ESEN, on behalf of the Dean.

 

POST-INTERNSHIP WORKFLOW

The intern performs the internship during the dates indicated on the internship receipt and takes notes in the internship Logbook. Each page of the Logbook must be stamped and signed by the supervisor at the organization. The internship Logbook, along with the documents listed below, must be submitted to the Chemistry Department Secretariat during the specified dates.

Required Documents:

  1. FR-0069 Internship Logbook Cover
  2. Internship Logbook
  3. Turkish Summary
  4. FR-0080 Intern Evaluation Survey for Place of Internship (signed and stamped in a sealed envelope)
  5. FR-0185  Internship Evaluation Form for Students
  6. FR-0186 Place of Internship Evaluation Form for Students

Important Notes:

  • The FR-0080 Intern Evaluation Survey for Place of Internship must be completed by the supervisor at the organization, signed, and stamped, then given to the intern in a sealed envelope. This envelope must be placed inside the internship Logbook by the intern.
  • The FR-0185 Internship Evaluation Form for Students must be filled out by the intern and included in the Logbook.
  • The FR-0186 Place of Internship Evaluation Form for Students must also be filled out by the intern and included in the Logbook.
  • The intern must write the type of internship (Internship I, Internship II, Erasmus, Star, Optional Internship, or Voluntary Internship) and the total number of internship days (20 days, 40 days, etc.) on the cover of the Logbook.
  • Dates, subjects, and scope sections in the Logbook must be filled out carefully.
  • Each page of the internship Logbook must include both the intern's signature and the company supervisor's stamp/seal and signature (this rule also applies to the Turkish summary section).
  • The Internship Committee will meet within two months after the start of the term to review the internship Logbooks. Following evaluations, a list of accepted internships and/or information regarding deficiencies will be submitted to the Head of the Chemistry Department. After disputes are resolved, the accepted internship information will be presented to the Faculty Administrative Board and processed for inclusion in the student's transcript. Transcripts should be checked to track completed internships.
  • Star scholarship recipients who wish to count their internships as mandatory or optional must write "Star Scholarship Recipient" clearly on the top-right corner of the internship receipt and declare their status to Sultan Önkol/Deans Office when submitting their documents to the Faculty of Basic Sciences, along with their insurance registration.
  • If the intern has received a payment during the internship, a receipt showing the payment must be submitted to Sultan Önkol/Deans Office after the completion of the internship.

 

Last update: December 18, 2024