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What is a Study Abroad Activity? It is an activity that allows academic or administrative staff to receive training in one of the program or partner countries. Within the scope of this activity, it is possible for the person to receive various trainings (such as on-the-job trainings, observation processes) in enterprises, training centers, research centers, universities and similar institutions in order to improve their skills in subjects related to their current job.
Duration of Activity The duration of the activity can be between 2 consecutive days to 2 months, excluding travel days.
Due to the limited grant allocated to our university and the high demand, a maximum grant of 7 days per person (excluding travel days) is given in order to benefit more people. However, people can continue their mobility without a grant outside this period.
Even if the person performs more activities, the grant payment will be made only for 7 days.
For the study mobility, the training is expected to last all day.
Minimum Selection Requirements The staff member who wants to realize staff mobility must be employed full/part-time at GTU and actually working. Staff members who have an employment contract with GTU can benefit from the activities.
Staff who are employed at another institution but are working at GTU on a contract basis can apply for mobility at the institution where they are actually working, not at the institution where they are employed. Since there is no contract between the staff employed at our university through service procurement and the institution, they cannot benefit from staff mobility.
The minimum language scores required from YDS and an equivalent foreign language exam (E-YDS/YÖKDİL/TOEFL IBT etc.) for the personnel who will benefit from Erasmus+ Staff Mobility are as follows:
Faculty Members/Staff; Minimum 65 points for Language Training ; Faculty Members/Staff; minimum 80 points for Certified Vocational Training ; Minimum 50 points for Administrative staff . Only administrative staff can participate in the exam to be held by the Department of Foreign Languages, academic staff cannot participate.
Application Documents 1. Application Form Applications will be made through TURNA PORTAL .
The information provided must be up-to-date, accurate and complete.
Since e-government login is not available for expert staff to be invited to give lectures at GTU, the application will be made by the invited GTU staff via the Online Application Form . For applications within this scope, it will be sufficient to upload the approved copy of the Guest Staff Application Form .
2. Supervisor Approval Form Approval must be obtained from the department/unit supervisor for the mobility activity. For this purpose, the Supervisor Approval Form must be completed and signed and a scanned copy must be attached to the application via the system. You can access the Supervisor Approval Form by clicking here .
3. Acceptance Certificate The subject, scope, start and end dates of the mobility must be specified in the acceptance document. In addition, it must be written on the letterhead of the institution, signed, stamped and sealed, and the title of the signing official must be specified.
4. Document showing Foreign Language Proficiency Level Staff members are required to select the relevant exam results or upload the exam documents that are not registered in the system to the application via the system.
Only administrative staff can take the Erasmus+ English Exam. Academic staff cannot participate.
Administrative staff can upload the exam result document during the application or if they will take the Erasmus+ foreign language exam, they should check this option in the system during the application.
For academic staff, it is mandatory to upload the exam result document .
It is not applicable for expert staff to be invited to give lectures at GTU.
Evaluation and Selection Results A base score of 50 will be determined for each personnel who has completed the application documents in full, has documented his/her foreign language proficiency level or has been successful in the foreign language exam, and an evaluation score will be calculated by taking into account the evaluation criteria below.
Placements will be made according to this evaluation score. In case of equal scores, the personnel with the higher language score will be prioritized. Evaluation results will be announced on our office website .
Evaluation Criteria Personnel who meet the following criteria must upload the relevant evidentiary documents and information to the application system during the application. (Valid for 2024-2025 academic year applications, these conditions may be updated in the next announcement).
Evaluation Criteria Personnel who meet the following criteria must upload the relevant evidentiary documents and information to the application system during the application. (Valid for 2024-2025 academic year applications, these conditions may be updated in the next announcement).
1 Disabled people with a disability rate of at least 50% as documented by the Disability Health Board report in the “ Regulation on Disability Assessment for Adults” published in the Official Gazette dated February 20, 2019 and numbered 30692.
2 Children of martyrs and veterans (Combat veterans and their spouses and children, spouses and children of war martyrs, as well as the children of “public officials who were wounded, disabled, killed or killed as a result of acts of terrorism while performing their duties at home or abroad or due to the performance of these duties even if their titles have been removed” according to Article 21 of the Anti-Terrorism Law No. 3713 dated 12.04.1991. Pursuant to Article 7 of the Decree Law No. 667 dated July 23, 2016, the spouses and children of those who lost their lives due to the coup attempt and terrorist act carried out on July 15, 2016 and the acts that are a continuation of this act, or the disabled civilians and their spouses and children. In order for these students to benefit from + 15 points, they are required to upload a copy of the Martyr/Veteran Family card issued by the Ministry of Family, Labor and Social Services to the application platforms.
3 Staff Training Activities that include one or more of the following activities are counted within this scope: Participation in on-the-job training/training courses on European Student Card Initiative (ESCI) tools, digital education tools/software, programming and IT software and systems for the management of higher education institutions.
4 https://cbddo.gov.tr/SharedFolderServer/Genel/File/TR-UlusalYZStratejisi2021-2025.pdf
Erasmus+ Grants The grant to be given to the staff who will benefit from staff mobility is a contribution and is not intended to cover all the expenses related to the period spent abroad. The grant payment is made from the budget allocated to the Coordinatorship on the dates, amounts and procedures determined by the National Agency every year.
The grant is paid in two installments through the Coordination Office without any deductions (tax, social security and/or other social expenses, administrative management or registration fee). The first part of 80% of the total grant is paid before the mobility starts according to the planned dates in the acceptance document; the remaining part is paid at the end of the mobility according to the finalized mobility dates in the participation certificate.
The grant payment is made in Euro. The total grant amount consists of the daily allowance and the travel fee to be determined according to the European Commission distance calculator (EU distance calculator). No grant payment is made for days that do not include any activity or cannot be documented to have been carried out in accordance with the type of activity carried out.
In order to ensure that more people benefit from the program, the maximum number of days (excluding travel days) is limited to 7 days. Even if the person performs activities for more days, grant payment will be made only for 7 days.
Those who are entitled to benefit from staff mobility but cannot receive a grant due to the insufficiency of the grant budget allocated to the institution by the National Agency can carry out the mobility activity they have planned without a grant.
In case of those who give up their rights, the grant transfer is made according to the list order starting from the top candidate in the reserve list.
Individual Support Grant Amounts for Staff Mobility Within the scope of KA131 projects, the table of individual support grant amounts to be applied within the scope of staff mobility is given below.
No grant payment will be made for days that do not include any activity or cannot be documented to have been carried out in accordance with the type of activity carried out.
Country Groups * Only for staff invited to give lectures from an enterprise abroad or from a higher education institution that does not have ECHE. ** For staff mobility activities lasting longer than 14 days; 70% of the daily grant amount given above for the 15th and subsequent days should be taken as a daily basis.
Travel Grant Amounts for Staff Mobility The travel support grant amount to be paid to the staff benefiting from the staff mobility activity is calculated using the “Distance Calculator”. The distance calculator can be accessed from the link below:
http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
A distance calculator is used to calculate the distance between two points from the place of residence of the staff member to the place of activity and the travel grant is calculated using the table below. The grant equivalent of the mileage calculated in the distance calculator in the table below is the round-trip figure and this amount is not multiplied by two. If the staff member travels with a connecting flight, this does not affect the distance reached with the distance calculation mentioned above.
Travel Distance As a general rule, for distances under 500 km, participants are required to travel by low-emission means of transport.
Where necessary, individual support grants are awarded for travel time before and after the activity, with a maximum of two days for travel days and a maximum of six days in case of green travel.
Non-Programme Related Countries (Countries in Regions 1-14) For the conditions of participation of non-programme countries in accordance with international law and EU foreign policy, please click;
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